Office Reception

Example

Reception software that answers routine visitor questions before staff are interrupted.

KlartSvar is a SaaS AI service point for the entrance screen your company already has. It uses approved reception knowledge, answers routine questions instantly, and hands unclear cases to people.

Not a phone bot, not a check-in badge system. KlartSvar answers the questions your front desk repeats all day.

Request a pilotOther scenarios
ExampleAster Quay OfficesOffice Reception
Visitors ask
  • Where is my meeting?
  • Can I leave a package?
  • How do I reach my host?
Approved knowledge
  • Tenant directory
  • Visitor rules
  • Floor maps
  • Wi-Fi
  • Deliveries
  • Access
Business outcome
  • Faster check-in
  • Cleaner visitor routing
  • Less interruption for reception teams

Pilot package

Four weeks to prove reception relief.

Start with one entrance, one approved reception source set, one human handoff route, and KPIs for routine questions deflected and staff hours freed.

  1. Week 1: choose lobby workflow, data owner, approved sources, and never-answer rules.
  2. Week 2: configure the assistant, screen experience, handoff route, and review checklist.
  3. Weeks 3-4: run the pilot, review answer quality, and measure routine question deflection.
  4. Closeout: decide whether to expand to more entrances, languages, or source systems.
Request a pilot